Budget Development: In co operation with the organizing committee and after we will understand exactly the needs and the aim of the conference we prepare the budget.
Conference Planning (venue-accommodation-social events): We present offers and proposals, that suite exactly with the qualitative and financial standards of the conference.
Communication Strategy (Brochures - design, editing and printing): We design the conference logo and we create the conference id (logo paper, envelope, poster, invitation, 1st announcement, participation badges, conference bag, envelope, paper block, pen, hotel reservation vouchers, registration forms, certificates of attendance etc).
In collaboration with the Scientific Committee of the conference, we design, edit and print the conference program and the Abstracts & Proceedings in paper or electronic form.
Sponsoring: In collaboration with the organizing committee we are conducting a market research for finding sponsors, we design tempting sponsorship programs and then our staff contacts personally the potential sponsors and administers grants from signing the contract to their implementation.
Internet / on line Services (registration – abstracts submission – reservations – payment reconciliation): We take care of the artistic design and the website of the conference, using the most advanced technologies.
Through the conference website there are possibilities of
- Collection and classification of abstracts and full papers
- Deposit participation through a secure ssl transaction
Social Events: We place great importance in planning the social events of the conference in order to offer to the guests the opportunity to relax and have fun and experience the cultural heritage of the site hosting them.
We organize trips / tours for the accompanying persons during the conference.
Transfer and Accommodation: We are receiving and transporting delegates to and from the airport, we transport them during the conference (if necessary) from the host hotels to the convention center and we transport them to all social events.
Conference Secretariat Support
- sending the summaries of the work to the judges for evaluation
- Ranking peer-reviewed abstracts
- Update of the authors (acceptance or not, time and place, and manner of presentation)
- Communicating with participants and invited speakers on all matters relating to their participation.
Administrative Support Conference:
- Registration Desk-On site registration
- Registration and delivery of conference materials to participants
- Presidents Welcome - Coordinators - Speaker
- Coordination of central speaker
- Collection and preparation of material and transportation of delegates to the congress area
- Registration for advanced electronic management congress
- Placement frameworks, monitoring and servicing for hanging the posters
- Issue and award certificates of participation
After conference secretarial support:
- Write and send thank-you letters to guest speakers and sponsors after the end of the Conference
- Full-state delegates
- Statistics-participation, participants and data obtained from voluntary questionnaires
Audio-visual Equipment and Interpretation:
Depending on the needs of each conference (number of conference rooms, room type, room internet interpretation, etc.) we provide all necessary equipment and the necessary technical support.
Public Relations-Press Release: Send a press release before, during and after the conference, organizing a press conference, organizing interviews during the conference.
Conference Management: Coordination Working Group, Writing and sign all necessary contracts and documents – Financial and Accounting Management – work schedule, work progress report, Continuous contact with the organizing committee for any problems or emergencies that may arise.
Exhibit Coordination: Along with the conduct of the conference we have the possibility of a trade show for the full details of the participants on the developments in the field. We provide the exhibition space, communication with the interested companies to hire exhibition space, planning and organization booths and exhibitors.
Closing - Final Report: We are designing in cooperation with the Organizing Committee the closing ceremony; we attach a financial statement, statistical data and materials (photographs, press releases, etc.) and attend the conference to facilitate the withdrawal of participants..